8:3000 Hi & Check-in (Personal highlights
from the month)
Conference
Call Assignments: Timekeeper Facilitator
(David), Secretary (CarloJackie),
Facilitator Timekeeper (Orlene)
Present: Orlene, Carlo, Peggy, Jackie, Rick, David,
Kevin G, Warren, John!!
Note: Dialing
everyone is taking a ton of time, very complicated. Kevin suggests for next call we use
1-800-conference call service. Everyone
has the same number and they enter a conference code. AYCO gets billed. (Orlene says we used to do that – it was like
$45 for an hour. This way, using cell
phones, it’s free on weekends.)
8:140 Reports-Highlights, decision, what’s
been done, not done
(5 min or less)
·
Festival Update (Peggy & Orlene)
§Workshop:
O: David & I got schedule together. Rick got it online. Jessica doesn’t
like it b/c her kids can’t do everything. Set up so people have choices.
§Production
§Logistics
(including Emergency Plan)
§
Documentation (Peggy)
Peggy: Ashley, who shot the fundraising piece, agreed to put together the show tapes. Carlo has been in touch with her. He has the tapes, and we need to get them to Ashley. I can keep you posted but I just got back on Friday.
§
Show Video (Carlo)
Carlo: I will be
involved in duplication & distribution, but Ashley will make show video
(for Free!)
·
Next board meeting:
OCT 2005 update (Orlene)Website (Rick) Rick wants to put out another page… People should send news to Rick at any time.
·
·
Office (Jackie) Sent roster, please complete.
·
Education (John) Carlo Pellegrini is now on our committee,
sharing resources. Building the mission
statement.
·
Finances (Rick &
Kevin) R-In a nutshell, we
made money! From Jan-Aug. we’ll net
approx. $2,000-3,000. I made a full
report in detail, just emailed today.
More conversation
·
Social Circus
– Lilly Blue will chair, but needs more info… Lilly will be in Australia: perhaps David Hunt!
·
Other?
89:400 Acknowledgments-Successes
·180
+ registrations!!! so far
·
Others?Great
job EVERYONE! The Festival was a huge success!!! – David: Tremendous praises!
·
Carlo Pellegrini is
now on the Education Committee!
·
Others? John – AYCO store made a little money! Rick and I spoke about it, more to come.
·
ORLENE – Carlo – Going to have a
baby! Due End of April!!!
89:405 Discussion (see time allotment for each
item)
Grey = done, purple =
future. We’re looking at white.
·
Task Timeline REVIEW (see below):
Complete table with due dates & assignments 30 20
min
Task Timeline Table
|
x = done |
Task |
Timeline (deadline) |
By Whom? |
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BUDGET / Finances |
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Fundraising conflict of interest Discussion -- This was Jessica’s point… to
address later. |
October Board Meeting |
Rick |
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Find & appoint new Finance
committee member Rick; has a friend. Wants to pay him small money
to double-check books. $50. Within allowed amount. -- Rick has set up books in Quicken,
gets info from bank which is downloaded onto software. Wants to give someone on board the
password. KEVIN should get that. Will check with a bookkeeper to see if the
books are checked. |
Oct. 30. Will be ready to transfer the
job to Kevin in Normal. |
Rick |
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Festival finance wrap up.
Kevin, Orlene will meet on post mortem; then will contact Rick. |
Oct. 5 |
Kevin,
Orlene |
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Membership / Communications |
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AYCO Gram: No one submitted
anything. Wants to feature presenters/workshops
with next issue. -- David asks: is the request for news going out to people
at large? -- Rick will send AYCO gram
requesting news for the AYCO gram!
Goal is once per month. David –
This is the first one coming out after the festival. Rick – Everyone send a favorite story -- Use the ones that came by email. Orlene – Mike Gorman invited people
to Circus Chimera from Circus Center, Prescotts, and Trapeze Arts in Oakland.
|
Oct. 7, newsletter out by Oct.
15. |
Rick |
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Orlene: send those communications to Rick re:
Chimera. |
Oct 7 |
Orlene |
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David – Maret lost her home and lots
of circus history in New Orleans.
Acknowledgements and call for support for south eastern US/Katrina
victims. |
Oct. 7 |
David |
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Announce transfer of AYCO presidency Include
in welcome packet. Orlene: email. |
Draft by Orlene, edited by
Jackie, sent to Rick for e-newsletter Oct. 7 |
Orlene,
Rick |
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Newsletter sent to printer
Holding for info Orlene – Can we wait and have this on
the agenda for Normal in November… Something by Christmas? And future of printed newsletter in
general. |
ON HOLD |
Carlo
& Orlene |
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Email “organizational membership”
discussion to Board individually to solicit comments |
By Nov. 1 November Board Meeting |
Rick |
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Board—member relations: post minutes
online Secretaries mail the minutes. Warren/Orlene: Sensitive information will be edited at the
discretion of the board, noting that something has been edited (for
transparency.) |
Following each conference call
and meeting: ongoing |
Rick,
Jackie/Carlo |
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Post new web page for Board minutes. |
Oct. 7 |
Rick |
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Education Committee |
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Education Committee Mission Statement Not
complete. Emailed each other, have draft John – Will start this up, Carlo p is
on board; would like to start conference calls. Doyle Ott is offering… Did his PhD in
youth Circus, directed programs with Mega Circus before… did some
education-related writing for conservatory.
John – will follow up with him.
I’d like to have everybody involved with the mission statement. Try to have it together by Normal ACTION: Draft Ed. Com. Mission Statement |
By
November 1 |
John
& Education Committee |
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Contact Doyle Ott to invite him onto
the Ed.Com |
Oct. 7 |
John
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Present draft of Education Committee
mission statement to Board |
Normal Meeting Agenda |
John |
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Social Circus |
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Entering SC roster from SF ; email to
BOARD |
RIGHT NOW 9/25 |
RICK |
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