This document is designed to help you navigate Sched and answer questions you may have about the site we use for online workshop sign up. The festival schedule is broken down by workshop time and color coded by workshop category. You can quickly access information on a session by hovering over a session and reading the pop up. You can also click on a session to access more information. Please feel free to explore the site in any way you would like.
**We suggest that once the schedule is released, you make a list with your first, second, and third choices for each workshops slot. This will ensure you are prepared on sign up day to get the workshops you want when sign up opens – sometimes things fill up quickly and this will allow you to select your second choice swiftly.
Please be mindful of the level listed for each workshop. The workshop leaders have specifically chosen the level and expect the participants to meet the pre-requisites listed, and be at the level as indicated on the document here. The intention of these levels is to ensure a safe and productive workshop for all. Read the levels guidelines to understand what level you or your student are for different disciplines.
Creating a Login
Everyone needs a special sched.org log in to sign up. If you have a log in from a previous AYCO event, use that! The log in for your Member Portal account will NOT work for Sched. The two sites are not linked and therefore you will need to create a new login for sched.
You will only be able to create a log in starting on a specific date – this is determined by your local event producer and you will be notified about these dates via the event website. To create a login, simply click sign up above the schedule that you see on this page. You will be taken to a page where you fill out your email, name, username (we suggest your full name), and password. Then you have created an account! You do need an email address for each account. If you do not have an email address, or you are a program leader signing youth up who do not have individual email addresses you may use a fake email address of email@example.com.
If you are logging in with an account that you created for a previous event- click “log in” and insert your info.
Under the main picture you will find three categories: Schedule, Workshop leaders, and Attendees.
Schedule: you can use this button to explore the schedule in four different ways. Simple view will allow you to see the entire schedule. Expanded view shows all of the workshops with their descriptions and workshop leader bios. Grid view depicts all of the workshops in a chart/grid. This is a more visual way to look at the schedule. Venue view shows all of the workshops by their locations.
Workshop Leaders: Click on this and you will see all of the workshop leaders who will be attending the festival. You can explore their bios by clicking on their name/picture.
Attendees: This shows all of the people who will be attending the festival. You can get to know your fellow circus friends before you even get to the festival!
On the right hand side of the page you will find many workshop categories that you can explore:
Color coded categories: Each color represents a workshop category (for example: acrobatic, aerial, etc). If you click on the category it will take you to all of the workshops in that category for the entire festival.
Skill level: You can view the workshops based on which skill level they are.
Age level: Workshops will be labeled as Youth only (21 and under), Adult only (21 and over) or all ages.
Workshop Sign Ups
How do I sign up for a workshop?
Find the workshop you would like to sign up for and click on it. Under the workshop title there is a button that says “Add to my schedule.” Click this button and you have been added! Workshops you are attending have a black star to the left of the color coded title. If you have not signed up for the workshop the star will be white.
How do I see my schedule?
At the top right corner of the page on your picture or avatar there is a down arrow, click on that and a pull down menu that says My Sched will appear. Click on My Sched and it will show you the workshops you have already signed up for.
How do I remove a workshop I already signed up for?
Go to My Sched (directions above in how to see my schedule) and click on the workshop you would like to remove. Click the “remove from my sched” button. This will remove you from the workshop. You can also remove yourself from a workshop on the main schedule by clicking the “remove from my sched” button. Make sure you have actually been removed from the workshop by going to My Sched and making sure it does not appear there. You can also check by the star on the workshop title. Workshops you are attending have a black star to the left of the color coded title. If you have not signed up for the workshop the star will be white.
How do I make a profile?
At the top right corner of the page there is an avatar of a person- next to it there is a down arrow, click on that and a pull down menu that says Settings will appear. Click on settings and it will take you to your profile page. You can add as much or as little to your profile as you would like. Here you can link your Sched profile to your facebook or twitter account if you would like. You can also add a profile picture. This is the place where you can change your username or password. Sched can act as a social network to meet people before the event if you wish.
Can I make it so no one can see my profile?
Absolutely! If you do not want anyone to be able to see your profile or picture all you have to do is go to Settings (see instructions in how to make a profile) and click “hide my profile & schedule so nobody will be able to meet me.”
Frequently Asked Questions
How do I know which workshops have limits?
Workshops with limits will have a label of “limited” in the workshop title. This means there are only a certain number of spots available. When the workshop is 75% full the label will change to “filling,” this means it is time to sign up for this workshop if it is one you really want to take. Workshops that have hit capacity will be marked as “full”.
A workshop if full, but I still want to take it. What do I do?
Many workshops are offered twice. Check and see if the workshop is offered at a different time- there may be space available there.
Unfortunately, we will not be having waitlists this year. If there is a workshop you want to be in, you will have to wait for a slot to open up before registering. In the meantime, we recommend that you sign up for an alternative choice so that if a slot does not open, you will still be in a workshop for that time.
What do the colors mean?
Each color represents a workshop category. You will be able to view all corresponding color categories on the right-hand side of the page (for example: acrobatic, aerial, etc). If you click on the category on the right hand side of the page it will take you to all of the workshops in the category for the entire festival.
Where can I find the pre-requisites for a workshop?
You will find the pre-requisites for each workshop by clicking on the specific workshop you would like to see and reading the workshop description. We have guidelines that workshop leaders have used to determine what level their workshop is. See the guidelines here.
How do I see information about workshop leaders?
On the main page under the main picture, click on workshop leaders. You can scroll through the page to find the person you want to learn more about. You can also go to a workshop the person is leading and the workshop leader’s bio will be there as well.
Questions about how it all works? Email our accounts manager – Sam@americanyouthcircus.org